March 8-9 2023  |  Jacob K Javits Convention Center, New York

Exhibitor Newsletter

February 2022

Proof of a COVID-19 vaccination is required for admission for all events at the Javits Center. The Javits Center recognizes
all WHO approved COVID-19 vaccines. Regardless of vaccination status, face coverings must also be worn to enter the Javits Center and in all areas within the Javits Center. Please visit the Javits Center website for more info. Thank you for your cooperation. 

Please note that all shipments requiring a COLA waiver should be shipped through W&S Logistics. W&S is the official logistics partner for Vinexpo America | Drinks America. For more information please see their Shipping & On-site Logistics section of the Exhibitor Resource Center for instructions and all deadlines.

Please be sure to refer to the Shipping Manual for your country’s deadline. Many countries need their alcohol to be received at the warehouse NO LATER THAN February 10 2022.

For any and all shipping inquiries please contact:
W&S LOGISTICS – BALGUERIE GROUP
Tél. + 33 (0) 5 56 43 88 26
Fax. + 33 (0) 5 56 43 88 27
Ms. Olga LANCEMOT olancemot@wslogistics.fr
Ms.. Eugenia BEZZUBETS ebezzubets@wslogistics.fr

Many exhibitors have asked… Why W&S Logistics?
W&S is a trusted partner of Vinexpo events. Due to their quality customer service and proven track record with Vinexpo America | Drinks America exhibitors, we have selected them as our exclusive alcohol shipping provider. We strongly advise that all alcoholic shipments be shipped through W&S. By using them, you have a service provider that has a stake in the success of Vinexpo America | Drinks America. They will carefully monitor your shipment to ensure a safe and timely arrival. Your alcohol shipment will be waiting for you at your stand when you arrive to set up on Tuesday, March 8th. There will be a W&S representative onsite in New York to assist you with any questions. If you have a turnkey package, the material handling of your alcohol is included in your stand price as long as you ship with W&S. If you choose another shipping provider, the material handling costs for your alcohol will not be covered under your turnkey package agreement and you will be billed directly for all materials handling fees.

If you are considering another Logistics Company, here are some things to keep in mind:
1. Does the alcohol you’re shipping have distribution in New York?
a. If yes, contact your importer for their assistance regarding shipping your alcohol to the US.
b. If no, you will need to go through the process of applying for a COLA Waiver with the US Government as well as getting your alcohol through US Customs. This is a complicated process that W&S is very familiar with, are you?

2. Exhibitors sending individual shipments need to make arrangements directly with Cultivated NY to have their alcohol delivered to their booth – this delivery includes additional fees. Please contact Alexandra Jaramillo with Cultivated to make these arrangements

3. W&S is the Vinexpo America | Drinks America Official Logistics Partner. This means that if anything should happen to your alcohol through the shipping process, Vinexpo America | Drinks America Show Management as well as W&S are here to provide additional support and assistance pre-event, onsite and post-event. Should you choose to work with another logistics vendor, show management and W&S can offer no additional assistance. 

Do not wait! BOOK YOUR ROOM NOW! Exclusive Hotel Rates Expire Starting 22 Feb.

Click here to book your room.

0nPeak is the ONLY official housing agency for Vinexpo America | Drinks America. Our hotel blocks fill quickly; we encourage you to book your rooms as early as possible.

You may contact them by phone or email.
Phone: 800-803-5804
Email: vinexpo@onpeak.com

Log in to the Exhibitor Resource Center now to register for your exhibitor badges if you haven’t done so already. You can find your password to access your company login in your booth confirmation email. Please email customerservice@divcom.com if you need this information re-sent. If you have any issues while registering for your badges please email registration@divcom.com

Don’t forget you can also invite your customers and buyers with a personalized link and code for free registration. You can find this under the Invite Your Buyers tab within the Exhibitor Registration page.

Due to strict US liquor laws, no visitors under the age of 21 are allowed on the exposition floor at Vinexpo America | Drinks America. This rule applies to both visitors and exhibitors. There will be no exceptions!

If you will be sharing your booth with another company, please fill out the Co-Exhibitor Form. Each co-exhibiting company will receive an email to update their company listing.

Co-Exhibitor Form

PLEASE NOTE: Co-Exhibitors will NOT be sent the Badge Registration information so please provide them with this information if they will need to  register for badges.

Log in to the Exhibitor Resource Center now to update your listing ASAP if you haven’t done so already. This listing will appear in the event website Exhibitor List & event Mobile App! You can find your link and password to access the Exhibitor Portal in your booth Confirmation email. Please email customerservice@divcom.com if you need this information re-sent.

Exhibiting companies located in RAW Space are required to submit their stand design no later than February 11 2022. Please complete the following information and submit this form along with drawings of the stand design, including measurements/dimensions for all fixtures, components, and identification signs (indicating both height and distance from the aisle) that will be used in the exhibit. Drawings must clearly demonstrate that the design is within the guidelines established for the Stand type in which your company is located.

If your company is sharing space with a co-exhibiting company, you DO NOT need to submit a stand approval for the co-exhibitor(s) UNLESS the co-exhibitor(s) will have a design that is separate from the lead exhibitor.

Exhibitors have 4 options for leftover wines at the end of the event:

 

  1. If you have 1 case of wine or less (12 bottles or less) and would like to bring it with you at the end of the event, you may do so.
    • This exception is for EXHIBITORS ONLY. Attendees may not bring wine out of the hall with them at any time.
    • The wine MUST be your own product.
    • Not more than 1 case (if you have more than 1 case, please see #2 and #3 below to make arrangements).
  2. If you already work with a licensed New York State distributor, your distributor may pick up those wines that already have COLA approval at the end of the event. To do this, you must contact Cultivated NY to schedule a pick-up. You can visit them on site in the Exhibitor Service Desk at the back of Hall 3. 
  3. If you do NOT have distribution in New York State, and your wine was brought into the U.S. on a COLA waiver, and you would like to return your leftover wine to its place of origin, MHW Ltd. (Vinexpo America/Drinks America official importer) can help you. Please visit a MHW representative at their booth at the event.
  4. Leave wines in the hall at your booth. All leftover wine will be cleared away at the close of the event.

 

**Please be sure to remove your wine from the Cold Storage units immediately following the close of the event. Wines left in those storage units after 7pm on Thursday, March 10 will be discarded

Please refer to the Vinexpo America | Drinks America Exhibitor Resource Center for all of your exhibiting needs, order forms and logistical questions.

Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate, but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. As has always been the case, exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times. 

It’s not too late to order catering or special services for your stand!
Cultivated is the proud new hospitality provider for your food and beverage needs at the Javits Center and we are very excited to help you plan your next experience during your time here with us.

Please click below to view our exhibitor food and beverage menu. Should you have any specific questions, please feel free to contact Alexandra Jaramillo, directly at (212)216-2400 or by email at ajaramillo@cultivatedny.com.

Cultivated Catering

If you will need power in your stand to plug in a refrigerator or any charging device, please note that this is not included in your stand package and will need to be ordered directly from the Javits Center. Please preorder from the Javits Center or visit the service desk in the back of the exhibit hall.

Order through Javits

MHW staff will be available in stand 1218 at Vinexpo America offering assistance to exhibitors who do not currently have an importer. MHW will be available to act as a temporary importer, offering assistance to import and execute transactions during the event. Exhibitors using this service are not required to sign up with MHW as a client but can use their resources to close a deal at the show and assist with orders. For more information, please contact vinexpo@mhwltd.com

Wine Spectator is once again partnering with Vinexpo America | Drinks America to showcase wines rated 90 points or higher in their official blind tasting reviews. Ensure your rating is noticed with a complimentary 90+ Club listing within the Wine Spectator stand at the event.

Learn More About the 90+ Club

Please free to contact us at customerservice@divcom.com.

Thank you,
The Customer Service Team
Vinexpo America | Drinks America 2022

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